BOARD MEETING MINUTES JULY 8, 2023

 

Legacy at Imperial Village

Tenants Association Board of Directors

Meeting Minutes

for July 8, 2023

 

 

1.                  The Legacy at Imperial Village Tenants Association Board of Directors (LIV TA Board) Meeting was called to order at 1 p.m. on 7/8/2023 by President Janet Smith.  The Board Meeting took place in the Richmond Room at the Legacy at Imperial Village.

 

2.                  Updates to Legacy at Imperial Village Tenants Association Board of Directors Roster:

 

a.       Removal of Joan McCoy:

                                                              i.      Ms. McCoy has been unable to attend meetings for several months

                                                            ii.      President Smith asked for a motion to remove Ms. McCoy from the LIV TA Board.

                                                          iii.      There was a motion made by Mark Childress to remove Ms. McCoy from the LIV TA Board.

                                                          iv.      The motion seconded by Pinky Harrison

                                                            v.      All Board Members approved the motion.

                                                          vi.      The motion passed.

b.      Removal of Bobbie Landers:

                                                              i.      Ms. Landers resigned as a LIV TA Board member.

c.       Create new Board Member position:

                                                              i.      President Smith asked to Board Members to consider creating a new Board Member position called Emeritus Board Member.

1.      Bob Johnson has been past Board President for years.

2.      Board discussed and there was a motion by Mark Childress to amend the LIV TA Board Bylaws to add a new position of Emeritus Board Member

3.      The motion was seconded by Joan Williams

4.      All Board Members approved the motion.

5.      The motion passed.

6.      The LIV TA Board By-laws Committee will need to amend the Board Bylaws and present the updated Bylaws at a future board meeting.

 

3.                  Zero Tolerance on Aggressive Behavior:

 

a.       The LIV TA Board has a zero tolerance on aggressive behavior:

                                                              i.      There have been several instances of aggressive tenant behavior at LIV:

1.      The aggressive behavior was between LIV Tenants and some aggressive behavior by the LIV Tenants’ pets.

a.       The aggressive behavior will not be tolerated by the LIV or the LIV TA Board

                                                            ii.      There have been several instances of where female LIV TA Board Members have delivered food to LIV Residents and the gentleman have opened their apartment doors and they had no clothes on.  This will not be tolerated by LIV or the LIV TA Board.

1.      LIV Tenants could be charged with indecent exposure (which is a Class 1 Misdemeanor in the Commonwealth of Virginia) or sexual harassment.

 

4.                  Senator Ghazala Hashmi visited LIV for a tour of the facilities and spoke about how she is willing to work on getting items in HD6 and the LIV study put into the VRLTA.

a.       The LIV TA Board voted to send Senator Hashmi flowers.

 

5.                  During the closing of the restaurant, a local church donated food to the LIV Food Bank.  There was discussion about the LIV TA Board sending a donation to the church.

a.       There was a motion from Mark Childress to send the church a donation from the LIV TA Board.

b.      The motion was seconded by Cathy Wallace.

c.       All Board Members present approved the motion.

d.      The motion passed.

 

6.                  LIV Tenant Renewal Leases:

a.       There is a new format at LIV for the Tenant’s Renewal Leases.

b.      There is a $15.00 charge if the residents request a paper copy of the LIV Renewal Lease.

c.       The LIV Tenant is asked to write a check for $15.00 and the LIV is requesting the check be written to Cash and not LIV.

d.      The LIV Tenant Renewal Lease is being printed on legal paper and the LIV staff don’t have access to a copy machine or local printer in the LIV Offices that can print on legal paper.  The LIV Staff have to take the Tenant’s LIV Renewal Lease to a local office supply store or copy center to make the tenant a copy of his/her lease.

 

7.                  The LIV TA Board will be having a press conference on the sidewalk outside of the LIV Guard Gate on 7/15/2023 at 10 a.m.

a.       President Smith suggested that the LIV TA Board invite representatives from the local media (Channels 6, 8 and 12; Richmond Free Press, Virginia Public Media; Henrico Citizen Newspaper; Richmond Times Dispatch; etc.)

b.      There was a motion from Kathy Wallace to have the LIV TA Board sent out invitations to the local media and to have the press conference on the sidewalk outside of the LIV Guard Gate on 7/15/2023 at 10 a.m.

c.       The motion was seconded by Joan Williams.

d.      All Board Members present approved the motion.

e.       The motion passed.

 

8.                  The LIV Tenants’ Monthly Meeting on 7/2/2023:

a.       This meeting got totally out of hand by a tenant’s family member.  The screaming visitor was asked by several LIV TA Board Members to calm down and not to disrupt the LIV Tenants’ Meeting. 

b.      There was also a visitor to the LIV Tenants’ Monthly Meeting from Assaddique Abdul-Rahman from the New Virginia Majority.  Mr. Abdul-Rahman said that he was asked to attend the meeting by several LIV Tenants.  He was there to try and assist the LIV Tenants in organizing to go up against the LIV Owners and Management.

                                                              i.      The LIV Tenants at the meeting were interested in what he had to offer and forced the LIV TA Board to have a vote of the LIV Tenants at the meeting so that the LIV TA Board would meet with the New Virginia Majority to see what they are offering the LIV Tenants.

                                                            ii.      President Smith was forced by the LIV Tenants attending the meeting to hold a vote to meet with the New Virginia Majority.

                                                          iii.      The New Virginia Majority didn’t present a proposal or mention at the meeting what the organization was going to do for the LIV Tenants and how much their services would cost or what the benefits would be for the LIV Tenants.

                                                          iv.      The LIV Tenants voted to have the LIV TA Board meet with the New Virginia Majority.

                                                            v.      It was discussed at this meeting that the LIV Tenants Meetings are for LIV Tenants only and guests may attend the meeting if the LIV Tenant needs assistance getting to/from the meeting.

                                                          vi.      There will be no outside organizations aloud to speak at the LIV Tenants Meetings without permission from the LIV Management and the LIV TA Board.

c.       The LIV TA Board will present to the LIV Tenants attending each LIV Tenants Meetings rules of order for the meeting and to let them know that disruptive tenants speaking at the meetings will not be tolerated.

 

9.                  President Smith reminded the LIV TA Board Members of the current raffle.

 

a.       The 1^st prize is a 19” TV, the second prize is a coffee maker with a travel coffee mug and the 3^rd prize is $25.00 towards the food trucks.  LIV TA Board Members are encouraged to sell the raffle tickets until the morning on the 7/15/2023 Press Conference.  Winners of the three (3) prizes will be announced after the drawing on 7/15/2023.

b.      The next raffle will be a computer donated by Bob Johnson.

 

10.              President Smith announced that the new restaurant will open at LIV in early August 2023.  The kitchen will be thoroughly cleaned before the new restaurant is scheduled to open.  More details will be provided to the LIV TA Board and LIV Tenants when the opening day is scheduled and the pricing and menus.

 

11.              LIV Food Committee – run by Kathy Wallace and Cowboy Woodson.

 

12.              USPS Package Delivery:

 

a.       The LIV TA Board took over the United States Postal Service LIV Tenant’s package delivery IN June.

                                                              i.      Mark Childress and Cowboy Woodson deliver daily any packages from USPS that won’t fit in the tenant’s LIV mailbox.

                                                            ii.      The USPS doesn’t have the staff to do the daily USPS package deliveries to the four (4) LIV Buildings

                                                          iii.      The LIV TA Board greatly appreciates the countless hours that Mark and Cowboy donate to the LIV Tenants every week making all of the package deliveries to the four (4) LIV Buildings.

13.              LIV TA Board Bingo Committee:

a.       LIV Bingo events are very popular with the LIV Tenants

b.      The Bingo Committee recently collected three (3) carts and one (1) wagon full of non-perishable items to donate to the LIV Food Pantry.

 

14.              President Smith recently applied to be a member of the Virginia Department of Professional and Occupational Regulation’s (DPOR) Fair Housing Board.

a.       The DPOR Fair Housing Board administers and enforces national and state fair housing laws.  The laws prohibit housing discrimination based on race, color, national origin, sex, disability, familial status (families under the age of 18), “elderliness” (age 55 or older), source of funds, sexual orientation, gender identify and military status.  The Board investigates housing discrimination through the Virginia Fair Housing Office and oversees an education-based certification program for housing providers.  The General Assembly established a 12-member Fair Housing Board in 2003.   

 

15.              LIV Elevators in the Boxwood Building and the Camelia Building update:

a.       Boxwood Building Elevators – one (1) elevator is currently working

b.      Camelia Building Elevators – one (1) elevator is still out of order and a part has been ordered; the part is on backorder and LIV Management does not have a timeline of when that elevator will be back online

 

 

16.              LIV Tenants Association Website and email address update:

a.       The LIV TA Board is tabling the LIV Tenants Association website at this time.  When the Board has more time to devote to setting up the website, it will do so and notify the LIV Tenants of the new website address.

b.      The LIV TA Board will go ahead and get a LIV TA Board email address so the LIV Tenants can email the LIV TA Board Members in a central email account, instead of emailing the LIV TA Board Member’s personal email accounts.

c.       Once the new address is established, the LIV TA Board will notify the LVI Tenants.

 

17.              LIV Washers and Dryers update:

a.       LIV Management is in the process of signing a new lease with a Washer and Dryer Rental Company to provide washers and dryers in each of the four (4) LIV Resident Buildings.

                                                              i.      These washers and dryers will be $1.50 per washer load and $1.25 per dryer load.

                                                            ii.      The rental company will provide each resident with an access card.  The LIV Tenants will have to use cards and loaded their money to use at the washers and dryers.

                                                          iii.      There will be two (2) kiosks on the LIV Campus where the LIV Tenant’s can load money to his/her laundry card in order to use the washers/dryers.

                                                          iv.      The rental company will be onsite to provide orientations with the LIV Tenants.  The rental company will demonstrate how to use the washers and dryers.

                                                            v.      There will be posted numbers to the rental company if there are any problems with the washers and dryers.

                                                          vi.      LIV Tenants should report any water or electrical problems to LIV Management.

 

18.              President Smith asked each board member to complete the biography form.  President Smith will email the Board the form to be completed and returned to President Smith prior to the August LIV TA Board Meeting.

 

19.              LIV Pets and Apartment check by LIV Management:

 

a.       Each LIV Tenant must let LIV Management know about each pet the resident has in his/her apartment.  Each apartment is limited to two (2) pets, up to 35 pounds each pet.  The only exception to the weight limit is for service animals.

                                                              i.      There have been several dog biting incidents at LIV recently.

                                                            ii.      All dogs must be on a leash once the owner and pet leave his/her LIV apartment.  The leash law does not apply to cats.

                                                          iii.      All animal waste must be picked up by each LIV Resident when the animal is relieving itself on LIV grounds.

b.      Management will start doing an apartment-by-apartment check for the number of residents living in each apartment, the number of animals living in each apartment and the cleanliness of each apartment.  Those LIV Tenants found to be in violation of the number of tenants, the number of pets and the cleanliness of each apartment will be sent notification from the LIV Management.

 

20.              President Smith updated the LIV TA Board on the new LIV Cleaning Service for public areas and hallways in the LIV Buildings and the LIV Tenant Trash Rooms in the LIV Buildings:

a.       LIV Management has hired a new cleaning company to clean the LIV Building apartment hallways and the public areas in each building.

b.      LIV Management has added extra trash containers in each trash room for the LIV Tenants to put their trash in those provided containers.

c.       The dumpsters behind each LIV Building are still stacked with trash and there is trash on the ground around the trash dumpsters.

 

 

21.              LIV TA Board get together and spaghetti dinner:

a.       Joan Williams and Kathy Wallace will put together a spaghetti dinner for the LIV TA Board Members on a Sunday evening.  Georgiann Davis volunteered to bring the paper products.  Each LIV TA Board member will provide his/her own beverage at the dinner.

 

22.              With no other business to go before the LIV TA Board, the meeting was adjourned at 1:53 p.m.

a.       There was a motion to adjourn the meeting by Pinky Harrison.

b.      The motion to adjourn was seconded by Cowboy Woodson.

c.       All Board Members approved the motion.

d.      The motion passed and the meeting adjourned at 1:53 p.m. on 7/8/2023.